MEETING MINUTES

Below you will find meeting notes for each of the meetings for the College of Rencester. This page will be updated when the notes go on the Rencester listerv and are provided for those not on the listserv. The uppermost notes are more recent.

Old Minutes: Spring 2003.

Monday December 1st, 2003

1. Monday's Rencester meeting went well; we've now got some more loaner fencing clothes and are well on our way to completing still more at a later date.

2. Caroling! Meet up on Tuesday the 9th at 3 pm at the front steps of Tucker (outside) in garb (warm garb!) with lanterns or flashlights. We'll hit merchant's square, campus, and goodness knows what else...

3. Party! Next week (the 8th) is our unofficial end-of-year party. 7 pm, Tucker 2nd floor as usual! Everyone is invited, from Rencester, the Barony, or really anyone else who's interested in coming. Bring something to share (not necessarily what you signed up for really--we won't mind if you said you'd bring chips and instead you bring popcorn or caviar or whatever) and bring videos (or DVDs and a DVD player with cables). If anyone feels like buying or renting Pirates of the Carib between now and then popular consensus says we'd love that... but otherwise we'll just vote on whatever's there.

4. The 15th, Monday, will be an unofficial Bardic at 7 as we usually have at the end of the semester. Unofficial 'cos we can't reserve the room during exams--but if anyone's there we'll just go somewhere else.

5. Fighters' Practice: this Sunday it'll be in Trinkle, same as usual (although some of the Rencesterites have classes at that point due to uber-long-week). After next Sunday, through exams and winter break Sunday fighters' practice will be at MRS. SNOWE'S HOUSE, where the Wednesday practice is. If Rencester folks need carpools, the rencester list will be a good place to start (email me if you don't get any help after a couple days and I'll find you something).

Monday November 17th, 2003

1. Next two Mondays are Rencester work evenings; we'll be working on our loaner fencing gear. Anyone who can donate a few yards of trigger (between two and four or a bit more is ideal) *please* email me ASAP; I need to know how much of Rencester's funds to get an OK to spend later the week if we don't get enough via donations. Also, *please* bring sewing machines, scissors, thread, etc!

2. Any of the Rencesterites needing rides to Marinus' Investiture or crash space for Pilgrim's Progress, please email the list.

3. December 8 (Monday) will be an "unofficial" end-of-semester party; same time and place as a normal meeting. Some people have already volunteered to bring things; we'll go over that again later.

4. Tuesday December 9 we will do caroling in garb. Meet at Tucker (front steps) at 3 pm; we'll start by singing in Merchant's Square.

5. Watch for an email regarding potential dance get-togethers at Tidewater Tech (I believe) on Saturdays--hopefully this will get up and running, there seemed to be interest for it!

6. And remember, Sunday fighter's practice is in Trinkle Hall now.

Monday November 10th, 2003

1. Any Rencesterites who will be around for Pilgrim's Progress (11/29) and would like to help out are encouraged to contact Audrey at orianaofxylina@hotmail.com; she still wants people to sit troll both in the morning and early afternoon and wants servers for feast. If you'd like to come back and need crash space, please email the Rencester list.

2. Anyone going to Marinus' Investiture on the 22nd who needs a ride, please email the Rencester list ASAP and we'll work on arranging something.

3. Caroling this year will be on Tuesday, the 9th of December, starting at 3 p.m. We'll meet out front of Tucker, in garb, and carol in Merchant's Square and around campus, for a start.

4. I'd remind everyone that next Monday will be a Bardic, and the Monday after will be our first Rencester workday on some new fencing loaner gear. Soon I'll be sending out information on how much cloth we'll need for tunics and headwear, so any of the Rencester folks who can donate a couple yards of trigger know what's going into this. Again, the aim here is to make utilitarian and versatile stuff to loan out so people can try fencing. If you're looking for resources to make your own (more fitted and nice-looking) gear and don't know where to look, email me and I'll point you at some people who are great resources!

Monday November 3rd, 2003

1. Rencester's Celebration of Spring has changed its date again (b/c of the scheduling office) back to March 20th. Consider this a final date (I hope!).

2. Rencester has been gifted with a blue canvas 9x18 tent (and a thank-you card was passed around at the meeting to sign); anyone who would like to volunteer to help put it up this Saturday, please contact Sebastian at thedarksquire@hotmail.com (this will be happening after/along with the workday mentioned in 4).

3. Pilgrim's Progress is a local event coming up on November 29th. Rencesterites who will be in the area rather than home for Thanksgiving are encouraged to attend!

4. Some announcements from our Baronial Seneschal: Thanks to everyone who helped out at the event, in particular with kitchen duty, setup and takedown, etc. Additionally, there will be a second workday this Saturday to make some money for Rencester. If you can come (estimated start time of 10 a.m.) email Jean-Claude at seneschal@tirydon.org.

5. Rencesterites are reminded that the Baronial listserv, the Campfire, is a great resource for keeping up-to-date on what's happening in the Barony. Anyone who wants to can sign up at http://www.tirydon.org/campfire/.

6. Megan says thanks to everyone who worked at Troll at Crown!

7. Rencester's Schedule for November and December:
   
   November
   3. Business/Bardic
   10. A&S: Persona development and heraldry (possibly taught by Mistress Lucrezia, otherwise as a forum discussion)
   17. Bardic
   24. Fencing gear part I (Holly and Megan Poppe are coordinating the steps and materials for fencing hoods and basic tunics, respectively; stay tuned for requests for materials.) Bring sewing machines and/or supplies!
   
   December
   1. Fencing gear work part II. (Note: this will be *basic,* un-pretty gear to use as Rencester loaner gear.)
   8. Unofficial end-of-semester party; there will be discussion later on what to bring and what "theme" of a party it will be, if any.
   

Monday October 27th, 2003

1. Erin, who keeps the email list, reminds everyone to allow turn around time of at least a day--it won't always take that long but sometimes it may.

2. Crown reservations are now past the pre-reg date. However, register ASAP if you want to sit feast! Spaces are limited. (Register with Megan Poppe; the only reservation is a paid reservation.)

3. sean will be giving rides to Crown from Ewell Circle at 7:30 a.m. Saturday. You *must* email him in advance if you want a ride! (sean@iollan.com)

4. If you volunteered to sit Troll (yay) and you can't be there when the schedule says you should, tell Megan Poppe (cs_foxglove@yahoo.com) ASAP. Otherwise, be sure to be there when you said you would!

Monday October 20th, 2003

1. Rencester's event will be March *27* instead of the 20th (as previously announced).

2. Marc reports that he will need to order epee blades for our two practice swords, and approximately $100 was approved for this purpose.

3. Next week there will be a sign-up list for volunteers to help man the concession stand at Crown Tourney; if Rencesterites who are going could consider their schedules and have in mind some hours they can help it'd be a good thing!

4. Pre-register for Crown with Megan Poppe by the 27th of October! That's soon!

5. Additionally, Megan is looking for people to sit troll (sign-in) at Crown; contact her if you need to change the hours you signed up for or if you would like to volunteer some time: cs_foxglove@yahoo.com.

6. A bit late now, but if you want a ride to the Halloween party this Friday, contact sean by the end of *today* and ask him if he still has space available to take you!

Monday October 13th, 2003

1. As well as finishing our screening of In Service To The Dream, Rencester discussed further our March Celebration of Spring. It looks like we will have Marc as autocrat, with Carrie as deputy or co-autocrat. Victoria volunteered to head feast; I'm sure in the coming months all these folks will be asking for volunteers to fill other positions as well.

2. Vern has volunteered to coordinate our concession stand at Crown, both in terms of talking with the autocrat and in terms of arranging shifts of Rencesterite volunteers, etc. Many thanks to all these folks for volunteering!

3. Additionally, it looks quite likely that Rencester will be allocating around $90-100 to help cover replacement blades for loaner fencing gear. As soon as we have information on whether the blades will be merchanted at nearby events soon (instead of being bought and shipped) we will make a final decision about this; if you have any input about the issue, please make sure to attend next Monday's meeting.

4. Megan Poppe has announced once more that she is collecting reservations for Crown; pre-reg deadline is October 27th (that's soon!).

5. sean has offered to give rides to Rencesterites who are thinking of attending the Halloween party and don't have their own transportation; if you need a ride, please contact him in advance (sean@iollan.com)

Monday October 6th, 2003

1. Rencester's schedule for October is as follows:
   Monday Meetings:
   6th: Business (been there done that!)
   13th: Finishing screening of In Service To The Dream
   (begun after business meeting on the 6th)
   20th: Bardic!
   27th: Dance

   Sundays:
   Fighter practice from 12:30 until 3 (if it's moved into Trinkle Hall instead of at Barksdale due to inclement weather, practice must end by 2:30ish) Additionally, Lachlann is beginning dance in Trinkle hall either concurrent with fighter practice (while practice remains in Barksdale) or possibly before if fighting moves indoors.

2. Rencester will try to have our Spring event on March 20th, as is appropriate for our Celebration of Spring.

3. Marc has let us know that Rencester may need to consider allocating funds to replace blades on our loaner fencing gear--more word next week.

4. If anyone from Rencester is planning on going to Kingdom Crusades in northern Maryland this weekend and needs a ride, please message the list as soon as possible! (rencester-l@wm.edu)

5. If anyone from Rencester would like to volunteer to coordinate setting up a merchant booth to sell refreshments at Crown or would like to volunteer to coordinate a silent auction at Crown, please let me know. You would not need to be in your booth all day (you'd need to coordinate supplies and a schedule of volunteers but you could take, say, a couple of hours off yourself to fight) but you'd need to do organizational work beforehand.

6. Many thanks to those people who could go with Jean-Claude to work for Rencester this past weekend. There may be a similar opportunity this weekend; if so, Jean-Claude will send an email (although again, I realize many people may will be up at Crusades). Also, many thanks to J.C. for your help in putting this together and to Gunther, whose property it is and who compensated us for the work so splendidly!

7. Megan Poppe is taking reservations for Crown. Get 'em in by October 27 if you want the pre-reg discount!

8. As always, please reference tirydon.atlantia.sca.org for schedules of newcomers' meetings, baronial A&S meetings, etc, and rencester.atlantia.sca.org for Rencester resources.

Monday September 15th, 2003

1. Megan Poppe is taking reservations for Fall Crown; get your reservations to her by October 27 or the price will go up!

2. As mentioned before, Rencester's shed has been destroyed. I'm looking for a Rencesterite to volunteer as a fundraiser coordinater--perhaps to try and see if we can have a car wash at one of the gas stations on Richmond Road, and/or see about getting us a booth to sell refreshments (baked goods, coffee, etc) at Crown. Also, if anyone has other fundraising ideas, they're more than welcome. If you'd like to volunteer, let me know!

3. Thanks again in particular to Lady Isobel for the lecture, and to everyone else who was there and contributed to the discussion afterwards.

4. Anyone from Rencester who would like to attend this Wednesday's Baronial Business Meeting but doesn't have a ride, please email the rencester list.

Monday September 15th, 2003

1. Monday night was a wonderful bardic, with singing and stories and dancing (and chocolate...). So glad to see all of you who could make it! There was also, of course, Business.

2. sean is putting together a contact info list for the web. He must have it *in writing* to be legal. So, if you didn't yet give him contact information, catch him at the next meeting.

3. Erin has a new deputy exchequer (thank you Victoria!). And there was much rejoicing. Erin is also going to put forth an opinion soon to the populace about switching banks; if any members of the populace have input about which banks are good (within walking distance of campus) feel free to email her at eheppe@wm.edu.

4. It's been pointed out that September 19 is National "Talk Like a Pirate" day. We encourage this, *not officially* but just because it sounds like fun. You could dress up like a pirate too....

5. Come to Fighters' Practice on Sunday! If the weather affects this we'll let you know. There may also be an update about next Monday's meeting asking anyone who can bring a sewing machine to do so because a number of people are still sewing and would like to use one.... keep your eyes on your inbox and there shall be updates.

6. Megan Poppe is taking reservations for Crown Tourney. It's a good thing, folks.

Monday September 8th, 2003

1. Erin is teaching a Baronial A&S class this Thursday at 7 p.m. at Llwyd and Kaleeb's house on period music. If you'd like to go and need a ride, email sean at sean@iollan.com.

2. If you'd like to be in the most current baronial directory, email Oriana (Audrey) at oriana@baroness.sca.org . You can include as much or as little info as you want. If you're an officer, please let her know this information ASAP so she can make sure she has the most complete and current contact for you.

3. Our barional chatelaines repeat that they encourage you to come to newcomers' meetings in the Barony! Go to http://tirydon.atlantia.sca.org to see the schedule.

4. Next week will be a Bardic, per our schedule. However, if you have handsewing to do, feel free to bring it to work on or get advice on. If you have questions about a garment you started on Monday, email Megan G at mpgall@wm.edu (as MoAS she can help you or put you in contact with people) or email the list asking for help!

5. Megan Poppe is taking reservations for the Crown Tourney. Get 'em as soon as you know if you're coming!

6. There was interest in watching In Service To The Dream over a couple of meetings in October; we'll work on scheduling it at the October business meeting.

7. Hope to see everyone at Fighters' practice on Sunday and the meeting Monday; in the interim, if you're looking to go to Marinus' Baronial Birthday this weekend and don't have a ride, email the list and we'll see about putting you in touch with someone.

Monday September 1st, 2003

1. Before I recap yesterday's meeting, I'd just like to welcome once again all the new students who came by to see what we're all about. I'd encourage you to contact either myself or any of the other officers if you have a question, a concern or anything along those lines!

2. First of all, the Rencester schedule for September: 7th: Fighters' Practice, Barksdale field, 12:30-3:00
   8th: Arts & Sciences, Garb night/sewing* at 7 pm,
   Tucker 2nd floor 14th: Fighters' Practice, same time and place as last
   15th: Bardic, same time and place as last Monday's mtg
   21st: Fighters' Practice, same time and place as last
   22nd: Arts and Sciences: What to Expect at your First Event, same time and place as last Monday's mtg
   28th: Fighters' Practice, same time and place as last
   29th: "Pointy Hat" talk, ranks & etiquette, then dancing/sewing time. Usual Monday setting.

   *If you plan to sew, either contact Megan Gallagher (contact info at end) about going shopping for fabric on Friday around 5, or bring your own fabric, or bring 5 to 10 dollars to give to me--I'll bring some fabric, probably unbleached muslin and a few other plainish things. Also, you're encouraged to bring needles, thread, scissors, and/or sewing machines!

3. Business To Note: Not a complete list, but an overview!
   (1) Exchequer is looking for a deputy; contact her (Erin) at information listed below.
   (2) The Ladies' Artillery Society will be starting back up on a Tuesday evening pretty soon. If you're interested, contact Megan Poppe at 888-2268 or cs_foxglove@yahoo.com
   (3) For more information on Rencester and links that can tell you about events in the surrounding barony of Tir-y-Don (including upcoming newcomers' meetings that may be of use, armory, baronial Arts and Sciences nights, etc) visit http://rencester.atlantia.sca.org If you're a returning member at Rencester you're encouraged to add your bio!

4. Officer Contact Information for those folks I mentioned above....
   Seneschal: Rebecca Simmons, rebecca@simmons.net
   Arts & Sciences: Megan Gallagher, x5563, mpgall@wm.edu
   Exchequer: Erin Epperson, eheppe@wm.edu
   (a full officer listing on the regnum page)